Our Season
Our program runs mid-September through mid-May. Exact starting and ending dates vary slightly each year depending on the calendar and available pool dates. At this time, we do not train during the USA Swimming long course season over the summer but we do participate in a limited number of USA Swimming sanctioned Long Course meets.
Program Options
We offer a variety of workout options: an “express” track with shorter workouts and a mix of ages, an age group track and a Medalist track. Workouts are age-specific and due to the high volume of requests to join, we must plan pool space and capacity very carefully and therefore cannot accommodate training outside of designated age based workouts.
Securing a Spot
If you are paying by e-check or check, registration for any season cannot occur until the check clears. Updated Credit Card information in the Parent Portal is the quickest way to secure a spot immediately
Fee Structure and Billing Basics
A per-swimmer Registration Fee of $100 is billed upon registration and must be paid before your registration is considered complete. Every swimmer must also be a member in good standing with USA Swimming in order to train with Excel; the Year Round fee for 2022 is $81 per swimmer and allows unlimited participation in meets. A new membership category introduced in 2019, the Flex Membership for $20 per swimmer, is intended for swimmers who are under the age of 12 and will not participate in more than two (2) sanctioned meets per season, both of which must be below the championship level. This membership can be upgraded to the full Year Round membership during the season if necessary. No portion of USA Swimming membership fees are retained by Excel; a small amount goes to our local swim committee, Pacific Northwest Swimming (PNS), and the remainder goes to USA Swimming to support the programs and services provided to all swimmers, parents, coaches and volunteers. To be eligible for a complete waiver of the registration fee, you must provide proof of participation in the SNAP program or a free/reduced lunch program at school. Please talk to the club registrar if you need more information.
Training fees are billed automatically on the 1st of the month; a late fee will apply for payments received after the 10th. Swimmers with delinquent accounts may not be allowed in the pool unless arrangements have been made if there are extenuating circumstances. Full monthly dues are required regardless of the number of workouts the swimmer attends in any given monthly billing period. No credit or refunds will be given for missed workouts.
Swim Meet Fees and Participation
Excel encourages but does not require our swimmers to attend meets. Swim meets are available to all registered swimmers, including those in the extension program, unless there are specific qualifying standards. Swim meet fees vary according to the meet and events entered. We require all meet entry declarations to be made online in the family's swim portal. There are no refunds if a swimmer signs up for a meet and is then unable to attend. Excel pays these fees in advance to the host team and does not receive a refund when swimmers cancel their participation.
Wait List policy
If your desired workout is full at the time of registration, you will be offered the option of joining the wait list for that workout. Each workout has a separate list and space will be filled in the order of sign-up. You will be notified by email when you reach the top of the list. Workout wait lists are for the current season only -- registration begins fresh each season and if space fills, you will again be offered the option of a wait list position.
Excel Swim Club is a 501(c)(3) nonprofit corporation. We do not require our families to do any fundraising or volunteering; instead we cover our operating costs through registration fees and monthly dues. We ask that you make every effort to remit your dues on time and help us keep our program affordable. As a cost saving measure, we do not send paper statements, invoices, newsletters or announcements by postal mail. All communication is accomplished via email. If your family cannot receive communication via email, please let us know.
A Word from USA Swimming about Online Member Registration...
Scroll down for info about the new improved and Online Member Registration (OMR), including bulk renewal!
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