Our program runs mid-September through mid-May. Exact starting and ending dates vary slightly each year depending on the calendar and available pool dates. At this time, we do not participate in the USA Swimming long course season over the summer.
We offer a variety of workout options: our full length regular team divided by age group, an abbreviated “extension” program, and a Medalist program for high school swimmers and gold time qualifiers over the age of 9. Workouts are age-specific and due to the high volume of requests to join, we must plan pool space and capacity very carefully and therefore cannot accommodate training outside of designated age based workouts. All swimmers qualifying for Medalist based on gold times must first reach the top of the wait list to join. High school swimmers are not required to be wait listed first.
Fee Structure and Billing Basics
An annual Family Registration fee of $125 is billed upon registration and must be paid before your registration is considered complete. This fee is billed per family, regardless of the number of swimmers. Every swimmer must also be a member in good standing of USA Swimming in order to train with Excel; the fee for 2018 is $73 per swimmer. No portion of the fee is retained by Excel; a small amount goes to our local swim committee, Pacific Northwest Swimming (PNS), and the remainder goes to USA Swimming to support the programs and services provided to all swimmers, parents, coaches and volunteers. To be eligible for a waiver of the registration fee, you must provide proof of participation in a food stamp program or free/reduced lunch program at school. Please talk to the club registrar if you need more information.
Our workout / billing period runs from mid-month to mid-month. Training fees are billed automatically on the 15th of the month; a late fee will apply for payments received after the 25th. Swimmers with delinquent accounts may not be allowed in the pool unless arrangements have been made due to extenuating circumstances. Full monthly dues are required regardless of the number of workouts the swimmer attends in any given monthly billing period. No credit or refunds will be given for missed workouts.
Holding and/or leaving the team
If a swimmer will not be training for one entire billing period or more but wishes to return to the team in another billing period during the current season, dues of 50% of the normal monthly fee will be required to hold that swimmer’s place on the team. We must receive written notification a minimum of 7 days prior to the period the swimmer is on leave or full dues will apply during the absence. Written notification is also required if you are leaving the team for the remainder of the season. You will continue to be responsible for the full monthly training fees until such written notice is provided.
High School Hold Policy
Excel believes strongly in the benefit of high school swimming. Swimmers who leave the team to train with their high school team must also inform us in writing but will not be billed for the months they are training with their school provided they return immediately at the conclusion of the high school season.
Swim Meet Fees and Participation
Excel encourages but does not require our swimmers to attend meets. Swim meets are available to all registered swimmers, including those in the extension program, unless there are specific qualifying standards. Swim meet fees are approximately $25 per swimmer per day but may vary according to the meet and events entered. Championship and qualifying meets have a separate fee schedule and you will be informed of those fees in advance if participating. We require all meet entry declarations to be made online in the family's swim portal. There are no refunds if a swimmer signs up for a meet and is then unable to attend. Excel pays these fees in advance to the host team and does not receive a refund when swimmers cancel their participation.
Wait List policy
If your desired workout is full at the time of registration, you will be offered the option of joining the wait list for that workout. Each workout has a separate list and space will be filled in the order of sign-up. You will be notified by email when you reach the top of the list. Workout wait lists are for the current season only -- registration begins fresh each season and if space fills, you will again be offered the option of a wait list position.
Excel Swim Club is a 501(c)(3) nonprofit corporation. We do not require our families to do any fundraising or volunteering; instead we cover our operating costs through registration fees and monthly dues. We ask that you make every effort to remit your dues on time and help us keep our program affordable. As a cost saving measure, we do not send paper statements, invoices, newsletters or announcements by postal mail. All communication is accomplished via email. If your family cannot receive communication via email, please let us know.
Thank you for choosing Excel Swim Club!
Excel Swim Club is a competitive swim club for ages 5-18, located in the Seattle area. Our staff of certified coaches will guide and encourage our swimmers in their quest for excellence. We understand the busy schedules of the school year and celebrate your participation at whatever level that may be.
Click on "registration" for information about joining